Request leave, approve absences, set allowances

Book time off, see your balance, approve or decline requests, and set each person's yearly allowance.

Where: web · Who can use it: My Leave and Absence Approvals are in the menu for everyone. Approving needs the timesheets approve permission.

Screens may differ slightly from what you see.

What it is for

Three pages cover time off. My Leave is for staff to book time off and see their balance. Absence Approvals is for managers. Leave Entitlements is for the owner or a director to set each person's allowance for the year.

Who can use it

My Leave: everyone. If the Absence module is off the page says "Leave management is not enabled for this tenant. Ask your administrator to enable the Absence module."
Absence Approvals: needs the view-team permission to see the queue, and the approve permission to act. Others see View only.

How to use it

Request leave

Open My Leave. Tiles show your Allowance, Remaining and Pending approval days for the leave year.
Press Request leave.
Choose a Type: Holiday, Sickness, Unpaid leave or Other.
Pick the First day and Last day.
A preview shows how many days will be deducted. It lists bank holidays in the range.
Optionally fill in Days (optional override), for example 0.5 for a half-day. Half-days are only allowed at the start or end of the range. Add a Reason (optional).
Press Request. The message is "Leave requested — awaiting approval".

Cancel a request

In My absences, press Cancel on a requested or approved absence. Confirm with Cancel absence, or choose Keep it. Days already deducted are refunded.

Approve or decline an absence

Open Absence Approvals. The Awaiting approval table shows Worker, Dates, Type, Days, Reason and Status.
Click a row. A summary shows the worker's Allowance, Taken, Pending (incl. this request) and Remaining.
Press Approve or Reject. A rejection needs a reason, and the worker sees it.

A sickness reason the server holds back reads "Reason restricted".

Set a person's allowance

Open Leave Entitlements. It shows the leave year.
Find the worker and open their row.
Enter the Entitlement and Carried over days. Add a Note (optional).
Save. Both numbers must be zero or more.

Workers with no entry use the company default, which the page shows.

Tips

The page says holiday deducts from your allowance once approved, and sickness is recorded but never deducts.
A worker marked "Not on roster" has leave rows but is not on the active roster.

Things to know

Sickness shows a Self-certified badge where that applies.
No Bradford figure is shown.

Common questions

What types of leave can I request?

Choose Holiday, Sickness, Unpaid leave or Other. A preview shows how many days will be deducted and lists bank holidays in the range. Half-days are only allowed at the start or end of the range.

What happens if I cancel a leave request?

In My absences, press Cancel on a requested or approved absence, then confirm with Cancel absence or choose Keep it. Days already deducted from your allowance are refunded when you cancel.

Who sets each person's yearly leave allowance in IBIOS?

The Leave Entitlements page is for the owner or a director to set each person's allowance for the year. Staff then see their Allowance, Remaining and Pending approval days as tiles on My Leave.