Approve timesheets and check the team week

Approve or send back submitted timesheets, check who has not submitted, enter hours for someone, and export hours.

Seeing the queue needs the timesheets view-team permission. Approving, rejecting or reopening needs the timesheets approve permission.

Screens may differ slightly from what you see.

What it is for

Timesheet Approvals (Workforce section) holds submitted timesheets waiting for a manager to approve or send back with a reason. It also has a team view and a way to enter hours for a worker.

Who can use it

Seeing the queue needs the view-team permission. Without it the page says "You do not have permission to view team timesheets."
Approve, Reject and Reopen need the approve permission. Without it the detail shows a View only badge.
The Enter on behalf tab appears only if you are confirmed as holding the approve permission.

How to use it

Approve or send back a timesheet

Open Timesheet Approvals. The Pending approval tab lists Worker, Period, Hours (recorded / expected), Status and Submitted. Overdue items carry an Overdue badge. You can search by worker.
Click a row to open the timesheet.
Check the hours. A line shows if the worker is under expected hours, and how many leave or bank-holiday days are in the period.
Press Approve, or Reject.
For Reject, type a reason. The button stays off until you do. The worker sees it.
An approved timesheet can be sent back with Reopen so it can be corrected.

Check the team week

Choose the Team week tab.
It shows everyone you oversee for one week, with their timesheet status and hours against expected. This is for chasing people who have not submitted.
Click a row to open that person's timesheet.

Enter hours on someone's behalf

Choose the Enter on behalf tab.
Choose a worker. The page says only workers who do not log in are listed, unless your company allows managers to enter for staff who log in.
Pick a job and activity, enter hours, Save, then submit. Each entry is recorded against you as the person who made it.

Export hours

In Export hours, choose a From and To date. The start must be on or before the end.
Download the hours by person, job and week, or the payroll export. The panel says approved timesheets only.
If your export is limited to your brands, the message says it is not a full payroll file.

Tips

You cannot approve your own claims on the expenses side. See Claim expenses and mileage.
You can link straight to the team week with ?tab=team-week&week=.

Things to know

Timesheets here are for tracking and job costing, as the page help states.
Permission hiding is only a hint. The server decides, and its refusals are shown.

Common questions

What happens when I reject a timesheet?

You type a reason, and the Reject button stays off until you do. The worker sees it. An approved timesheet can also be sent back with Reopen so it can be corrected.

How do I see who has not submitted a timesheet?

Choose the Team week tab. It shows everyone you oversee for one week, with their timesheet status and hours against expected. The article says it is for chasing people who have not submitted.

Who can approve or reject a timesheet in IBIOS?

You need the timesheets approve permission to Approve, Reject or Reopen. Without it the detail shows a View only badge. Seeing the queue needs the separate view-team permission, otherwise the page says you cannot view team timesheets.